Best practice corporate governance requires that the board meets periodically throughout the year to ensure that directors are fully aware of developments of the fund and to address any issues that may arise.
Meetings should be set in advance to ensure the availability of all participants, a clear agenda should be set for such meetings, manager and administrator reports circulated in advance of the meeting and professional minutes should be taken with any action points noted for follow up. Minutes should then be circulated to all directors for approval and then filed in the Minute Book of the Company.
Auditors will typically want to see copies of such minutes as part of their review of the control process in place.
Bell Rock provides company secretary services to meet the above requirements. Feel free to contact us for further information on our company secretarial services.